Introduction
Technology is transforming how social workers manage their demanding workloads. From case documentation to scheduling and professional development, the right apps can save hours each week and help you provide better support to the people you work with.
We've reviewed dozens of apps to bring you this curated list of the best tools for UK social workers in 2025. Each app has been evaluated for security, ease of use, and practical value for social work practice.
Selection criteria: All apps in this list are GDPR-compliant, available in the UK, and have been tested by social work professionals. We've prioritised tools that address the specific challenges of UK social work practice.
Documentation & Case Recording
Documentation is the biggest time sink for most social workers. These apps can dramatically reduce the time you spend on case notes.
SpeakCase
Built specifically for UK social workers, SpeakCase transforms voice recordings into structured, professional case notes using AI. Record your observations after visits, and the app generates properly formatted notes with safeguarding flags, action items, and chronology entries.
Otter.ai
General-purpose transcription app that's excellent for recording supervisions and meetings. Otter can transcribe in real-time and identify different speakers. While not social work-specific, it's useful for capturing discussions you need to document later.
Notion
A flexible workspace for personal organisation. While not suitable for storing case information (use your LA system for that), Notion is excellent for personal templates, training notes, and managing your own professional development portfolio.
Time Management & Scheduling
Managing a complex caseload requires excellent organisation. These apps help you stay on top of visits, deadlines, and follow-ups.
Microsoft Outlook
Most local authorities use Microsoft 365, and Outlook remains the gold standard for calendar management. Use colour coding for different case types, set recurring reminders for statutory visits, and share your availability with colleagues.
Todoist
Simple yet powerful task management. Create projects for different aspects of your work, set due dates with reminders, and use labels to prioritise. The natural language input ("Call Mrs Jones next Tuesday at 2pm") makes adding tasks quick.
Google Maps
Essential for community-based work. Save frequently visited addresses, plan routes between multiple visits, and get accurate travel time estimates. The "Your Timeline" feature can help you recall where you've been if you need to check visit times.
Communication & Collaboration
Staying connected with colleagues, partner agencies, and families is crucial for effective social work.
Microsoft Teams
Most LAs now use Teams for internal communication. Beyond basic messaging, Teams is valuable for virtual supervisions, multi-agency meetings, and quick consultations with colleagues. The mobile app keeps you connected while in the community.
WhatsApp Business
Many families prefer WhatsApp for communication. WhatsApp Business allows you to set up a professional profile, create quick replies for common messages, and keep work contacts separate from personal. Check your LA's policy on its use first.
Professional Development
Continuous learning is essential for social work practice. These apps support your professional development.
Research Gate
Access research papers and connect with academics in social work. Useful for evidence-based practice, preparing for court, or developing specialist knowledge. Many papers are available free to read.
Audible
Turn your commute into learning time. Audible has a growing selection of social work and psychology books. Listen to key texts on attachment theory, trauma-informed practice, or systemic approaches while travelling between visits.
Wellbeing & Self-Care
Social work can be emotionally demanding. These apps support your mental health and resilience.
Headspace
Guided meditations to manage stress and build resilience. The short sessions (3-10 minutes) fit easily into a busy schedule. Particularly useful after difficult visits or challenging days. Some LAs offer free subscriptions to staff.
Daylio
Track your mood and identify patterns. Quick daily check-ins help you notice when stress is building and what activities support your wellbeing. Useful data to discuss in supervision if you're struggling.
Tips for Using Apps Safely
- Check your LA policy: Always verify that apps are approved for use with work-related information
- Never store case data in unauthorised apps: Use your official case management system for all case information
- Enable security features: Use PIN codes, Face ID, and two-factor authentication
- Keep work and personal separate: Consider using a separate work phone or work profiles on your device
- Regular updates: Keep all apps updated to ensure you have the latest security patches
Conclusion
The right combination of apps can transform your productivity and help you manage the demands of social work more effectively. Start with one or two tools that address your biggest pain points, and gradually build your toolkit as you become comfortable.
Remember, technology should support your practice, not complicate it. Choose apps that genuinely save time and help you focus on what matters most - the people you work with.
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